The Importance of the Hiring Manager's Email Address

Today, most companies rely on the internet to find employees. The majority of the hiring process happens online, with online applications and emails. If you're looking for work, you should make sure you have the email address of the hiring manager. This allows you to stand out from the endless sea of applicants and to streamline the process. Learn more about the importance of having the email address of the manager.

Standing Out

One of the keys to getting a job offer is standing out from the other job applicants. Typically, hiring managers have a long list of prospects. Most of those prospects have similar qualifications, and they start to blur together. If you don't want to blend in with everyone else, you need to try to stand out.

Standing out is easier than you might imagine. By emailing the hiring manager, you can be unlike everyone else. You show that you take the initiative and that you have excellent communication skills. If English is your second language, it's even more important to reach out to the hiring manager. They might be under the impression that you don't speak as well as others, and directly communicating with the manager is a way to prove your language skills.

In some cases, hiring managers don't see every application. Technology sometimes gets in the way or hiring managers simply overlook applications. By sending the manager an email, you ensure that they don't miss your application. As soon as they pull up your email, the manager can search for your paperwork and give it the attention it deserves.

Get Insider Information

As a general rule, job applicants only know the information they see in a job listing. But what if you had more details than the average applicant? You would be able to use your knowledge to have a stronger interview or to appeal more to the company.

When you email a hiring manager, you can ask two or three questions about the role. Those questions can be as generic or as specific as you want. However, make sure you don't ask questions that could be answered by reading the job listing or with a quick online search. You might want to ask the following:

What are the main challenges of this role?

How would you quantify success for this candidate?

What is the most important trait your hire should have?

Before you ask your questions, make sure they add value. They should give you detailed information about the position and impress the hiring manager. In your cover letter, you can use these details to stand out from everyone else.

Find Out If It's Right for You?

Even if you have all the right qualifications for a job, it may not be the proper fit for you. Before you spend all your time interviewing for a job, you should learn whether or not it's a job you want. The job listing only gives you so much information, so you need to dig a little deeper. This means reaching out to the hiring manager and asking questions.

To determine whether or not a position is appropriate for you, ask more about the role. You might want to inquire about whether or not your skills are enough or for a more detailed explanation of your daily duties. During your interaction with the hiring manager, you can get more of a feel for the company and its values. Your information could prevent you from wasting time or accepting a job you hate.

How to Find the Email Address

By now, you might be convinced that you should reach out to the hiring manager. But how do you start the conversation? First, you need to locate the email address. It may be on the job listing or on the company's website. If you can't find it there, you can become a detective and look online.

Once you have the email address, create a rough draft of the email. Start with a clear subject line. Make sure it's obvious what your emailing about and include your name and desired position in the subject. With a good subject line, your email is much more likely to end up being read. Here are a few other tips for writing the email:

Remain Professional

Don't be too casual in your email correspondence. Because this is the first interaction with the hiring manager, you should be polite and professional. After you establish a relationship, you may be able to be less formal. For now, use the email as a way to showcase your professionalism.

Keep It Brief

The hiring manager is a busy individual, and they won't read a two page email. To make sure the manager reads your email, keep it shore. Get right to the point and don't give too many details.

Showcase Your Assets

With that said, you should still find time to point out your qualifications. Briefly explain your skills and highlight what makes you an asset to the company. You can also attach important documents to make it easier for the manager to find your information. For instance, you can attach your resume, cover letter, and website link. Let the manager know that you've attached the documents, or they won't ever see them.

Be Thoughtful

The last thing you should do is waste the hiring manager's time. If you ask silly questions or don't put any thought into your email, you won't make a positive impression. Take some time to think about your email.

Review the Email

Finally, check over your email before you send it. Look for grammar, spelling, and other errors. If you make a small mistake, the hiring manager will notice. Instead of remembering you for your resourcefulness or skills, they'll remember the glaring mistake you made. Read over your email multiple times and ask a friend or family member to look it over as well.

Contacting the hiring manager won't guarantee you a job. However, it does improve your chance of a job offer.